SCHOOL FEE MANAGEMENT

Digital Fee Management for Schools

Stop chasing payments. Let SchoolBase automate your fee collection, invoicing, and payment tracking. Schools report 40% reduction in overdue fees.

The School Fee Collection Problem

Lost Revenue

Manual tracking loses ₦50k-500k annually in overdue fees that go unrecovered

Parent Confusion

No transparency = constant parent complaints about what they owe

Time Wasted

Bursars spend 20+ hours/week chasing payments instead of reconciling

No Records

Paper receipts get lost, creating disputes about who paid what

Reconciliation Chaos

Manual spreadsheets don't match actual payments, creating audit nightmares

Payment Integration

Schools can't accept online payments, limiting options for busy parents

How SchoolBase Solves It

Automated Invoicing

Generate invoices for multiple students/classes in seconds. Set payment deadlines, track overdue automatically.

Payment Tracking

See who paid, who owes, how much, by when. Real-time dashboard shows collection status.

Multiple Payment Methods

Accept Paystack (online), bank transfer, cash. All in one place. Automatic reconciliation.

Auto-Generated Receipts

Parents get instant PDF receipts. Proof of payment. Reduces disputes by 90%.

Parent Portal

Parents see invoices, payment history, outstanding balance. Can pay online directly.

Time Savings

Reduce billing admin time from 20+ hours/week to 2-3 hours. Focus on strategy.

Key Features

Fee Schedule Management

Create different fee categories (tuition, hostel, activities) by class level. Track partial payments.

Multiple fee types per school
By-class and by-student pricing
Payment installments/plans
Discounts and waivers

Automated Reminders

Never lose a payment to forgetfulness. WhatsApp reminders 1 week before, 3 days before, and on due date.

Customizable reminder schedule
WhatsApp notifications
SMS option available
Escalation for overdue

Financial Reports

Understand your school's cash flow. See collection by class, by student, by payment method.

Collection by class/grade
Payment method breakdown
Outstanding by student
Monthly trends

Paystack Integration

Accept card payments online. Automatic settlement to your bank account (same day).

Credit/debit card acceptance
Mobile money ready
Instant notifications
Automatic settlement

Results Schools Have Seen

40%

Reduction in overdue fees

20→2h

Weekly billing admin time

90%

Reduction in payment disputes

80%

Parent adoption in first month

₦100k+

Monthly revenue recovered

24h

Payment verification time

Simple, Transparent Pricing

Small Schools

500 GHS

Up to 200 students

Unlimited invoices
Paystack integration
Parent portal
Basic reports

Medium Schools

₦45k

200-500 students

Everything in Small
Advanced reports
Custom fee schedules
Email support

Large Schools

Custom

500+ students

Everything in Medium
Custom development
Dedicated support
API access

Frequently Asked Questions

Can parents pay online?

Yes. We're integrated with Paystack, so parents can pay by card, mobile money, or bank transfer. Payment goes directly to your school account.

What if a parent loses their receipt?

No problem. Receipts are stored in the parent portal forever. They can download anytime.

Do we need to train parents?

Minimal. Parents get a simple link to the portal. Most learn in their first use. We provide WhatsApp guidance.

Can we set payment plans?

Yes. SchoolBase supports installment plans. Set the number of payments and due dates.

What about refunds?

You can issue refunds directly in SchoolBase. Parents see the credit in their account.

Is it secure?

Yes. All payments are encrypted and processed by Paystack (PCI compliant). Your data is backed up daily.

Fee Management in Your Country

🇬🇭

Ghana

GHS 500/month

🇳🇬

Nigeria

₦35k/month

🇰🇪

Kenya

KES 4k/month

🇺🇬

Uganda

UGX 150k/month

Stop Chasing Payments

Let SchoolBase automate fee collection. Schools see 40% reduction in overdue fees.

Schedule a Demo